YourTeamSpace Privacy Policy

1. Who We Are

YourTeamSpace is an all-in-one workspace application providing a dashboard, AI chat, notes, and task management, with team collaboration features including shared workspaces, member roles, shared notes/tasks, invites, comments, and activity logs.

2. Information We Collect

3. How We Use Information

We use the information we collect to:

• Provide, operate, and maintain the Service, including team workspaces, shared notes/tasks, comments, and activity logs.
• Authenticate users and secure accounts.
• Power the AI chat feature (see Section 4).
• Analyze feature usage to prioritize improvements and fix issues.
• Communicate with you about the Service, including service-related notices and, where you've consented, product updates.
• Detect, prevent, and address technical issues, fraud, or misuse.
• Comply with legal obligations.

4. AI Chat Feature

When you use the AI chat feature, your inputs are sent to Googleto generate a response, in accordance with Google's API terms. We retain AI chat history as part of your account content, deletable per Section 9.

5. How We Share Information

We do not sell your personal information. We share information only as follows:

• With your team: content in shared workspaces (notes, tasks, comments, activity) is visible to other members of that workspace according to their role and permissions.
• Service providers (processors): we use trusted third-party infrastructure providers to operate the Service:
  • Supabase — database hosting, authentication, and Row Level Security enforcement.
  • Vercel — application hosting and edge deployment.
  • Google — processing of AI chat inputs.
  • PostHog — feature-usage analytics and feature flag management.
  • Resend — transactional email delivery for invites and notifications.
• Legal reasons: if required by law, subpoena, or to protect the rights, safety, or property of YourTeamSpace, our users, or others.
• Business transfers: if YourTeamSpace is involved in a merger, acquisition, or asset sale, information may be transferred as part of that transaction, subject to this policy.

6. International Data Transfers

YourTeamSpace operates globally. If you are located outside the country where our servers are hosted, your information may be transferred to and processed in other countries, including the United States. Where required (e.g., for EU/UK users), we rely on appropriate safeguards such as Standard Contractual Clauses with our processors.

7. Your Rights

8. Cookies and Tracking

We use cookies and similar technologies for:

• Essential functions: keeping you logged in, securing active sessions, and protecting CSRF boundaries.
• Analytics: understanding feature usage (see Section 2.2).

We use PostHog to collect feature-usage analytics (Section 2.2), such as which buttons and options you interact with in the app. PostHog may set cookies on your device to support this analytics function.

9. Data Retention and Deletion

We retain your account and content data for as long as your account is active. If you delete your account, we delete or anonymize your personal data within 30 days, except where retention is required for legal, security, or dispute-resolution purposes. Content shared with a team workspace may remain visible to other members until removed by an admin, even after your individual account is deleted, unless you request specific removal.

10. Data Security

We use industry-standard measures to protect your data, including encryption in transit (HTTPS / TLS 1.3), access controls, and Row Level Security at the database level (via Supabase) to help ensure users can only access data they're authorized to see. No method of transmission or storage is 100% secure, and we cannot guarantee absolute security.

11. Children's Privacy

YourTeamSpace is not directed to children under 13 (or the minimum age required by your local law), and we do not knowingly collect personal information from children under that age. If you believe a child has provided us personal information, contact us and we will delete it.

12. Changes to This Policy

We may update this Privacy Policy from time to time. If we make material changes, we will notify you by posting a notice on the Service and/or emailing the address associated with your account. The "Last updated" date at the top reflects the most recent revision.